Florence, Italy
5-9 May 2012

Prague Museum

Information for Speakers

The information below is relevant to speakers invited to give a scheduled talk in the main scientific programme for ICE/ECE 2012, either as a Plenary Lecturer, Symposium Session Speaker or Meet the Expert.

Information for Oral Communication (abstract) Presenters will be available in due course.

Congress Registration

Please register for the congress online



Abstract submission for invited speakers is now closed.


ICE/ECE has allocated 4 central hotels in Florence as the HeadQuarters hotels for the congress. Your accommodation will be booked by the organisers and you will be notified of the hotel and the dates of your reservation no later than Friday 30 March 2012.

Travel Entitlements

ICE/ECE 2012 will reimburse reasonable travel expenses for economy travel up to €450 for European Travel and €1250 for travel outside of Europe.  You should make your own travel arrangements and an expense form will be distributed prior to the congress. Expense claims must be completed with 6 weeks of the meeting and sent to the congress secretariat.

ICE/ECE is working in conjunction with Star Alliance to provide the best possible price and special discounts on air travel. Please visit the travel section of the website for more information.

Presentation Guidelines

  • ICE/ECE does not have a presentation template; feel free to use your own.
  • You will be sent a Conflict of Interest Slide that must be included as the first slide of your presentation.
  • Avoid too much content on one slide.
  • Rehearse your presentation to ensure that it is fluid and fits within the allocated time.
  • On the day of your presentation, please locate your session room in due time. Please be at your session room at least 15 minutes prior to the start of the session.
  • Speakers should deliver and view/check their PowerPoint presentations at the Speaker Slide Centre  located in the lower floor of the Padiglione Centrale at least 3 hours prior to the start of the respective session.
  • For sessions before 10:00, the PowerPoint presentations should be delivered the previous day.
  • Details of the pre-congress slide upload facility will be released in due course.
  • Speakers are not permitted to take PowerPoint presentations directly to the technical assistant in the session rooms.
  • Speakers are not permitted to use their own laptops.
  • Your speaking time will be displayed during your presentation on the timer counter clock. Times will be strictly adhered to by the meeting chair.