Florence, Italy
5-9 May 2012

Prague Castle



For any information and /or reservation please contact the Official Housing Bureau and Travel Agency of the congress

AIM Group International
Milan Office
Via Ripamonti 129
20141 Milan – Italy
Tel. +39 02 5660 11
Fax +39 02 5660 9043
E-mail: ice-ece2012.hotels@aimgroup.eu

Please ensure your hotel reservation is made by 16th April 2012. After this date, room availability is not guaranteed.

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A large number of rooms at preferential rates in different price categories have been reserved in Florence for the period of the Congress.

Each reservation will be processed ONLY if accompanied by credit card details which are requested as a guarantee.

Congress accommodation is only reserved for 5 – 8th May 2012.  Any personal accommodation required for dates after the scientific programme has ended will not be booked in conjunction with the congress.

Guarantee/payment of hotel reservation

A reservation fee of Euro 20 (VAT 20% included) will be charged to the given credit card upon confirmation of the booking. AIM Group International will issue an invoice for the charged reservation fee and a voucher will be sent out as confirmation.
The credit card will be kept as a guarantee for the hotel reservation but no further cost will be charged to it. The payment of the total foreseen will be requested by the hotel upon check-out.
The hotel will issue an invoice directly upon check out.
AIM Group International will be at your disposal for any information about hotel reservations.

Cancellation policy

Any change or cancellation of the hotel reservation must be sent in writing to AIM Group International (by regular E-mail or fax) according to the following conditions: AIM Group International reserves the right to charge the given credit card the following cancellation fees:

Before 4 February 2012: only the reservation fee (Euro 20) will be kept
Before 15 April 2012: one night’s accommodation will be charged
After 15 April 2012: 100% of the foreseen total number of nights will be charged


Starting from 01st July 2011, Florence City Council has introduced a city tax for tourists staying overnight in Florence.
Tourists will have to pay the levy upon check out in addition to the hotel bill as follows:

  • € 5,00 per person per night for guests staying at 5-star hotels
  • € 4,00 per person per night for guests staying at 4-star hotels
  • € 3,00 per person per night for guests staying at 3-star hotels
  • € 2,00 per person per night for guests staying at 2-star hotels

The tax will be charged up to a maximum of 10 nights per stay.

Group Accommodation

AIM Group International will be at your disposal for any information about hotel reservations.
Group reservations will follow special group conditions and are not available online: please contact us in order to obtain “Terms and conditions for groups”.

Alternative Accommodation

AIM, the appointed housing bureau, has selected for you a list of the most suitable alternative accommodation priced for more limited budgets including Bed and Breakfast/Guest Houses, Hostels, Pensions/Boarding Houses and Residences.
These options accommodate a small number of guests each and for that reason, you are invited to visit their website and make your own reservations directly: http://www.inyourtuscany.com.